HCC Committee Meeting
Ashby Rd Sports Club
6th February 2019 7pm
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Attendees:
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Phil Riley (PR) Hayley Clarke (HC) |
Lesley March (LM) Paul Morgan (PM) |
Martin Stretton (MS) Neil Smith (NS) |
Katrina Smith (KS) |
| Apologies: | Robert Newitt (RN) | Dale Clarke (DC) | Nikki Aldridge (NA) |
Minutes & Matters Arising
Minutes approved for circulation.
Club Admin
The action log now has a category column which allows the actions to be categorised into sections of the meeting Agenda. The list can also be filtered and sorted.
Club Mark needs to be renewed during May. HC advised that it does not need a new application. Action: KS & HC to meet up separately to discuss
AGM & Actions:
KS to add item for constitution amendment after Chairs report regarding removal of polo.
HC to update 5-year plan
Nominations
It was agreed for KS to publish the nomination list on Facebook & the web site with a note to advise only those Members present at the AGM can vote & to encourage attendance at the AGM
If there is a gap in the Committee then it will be resolved at the next meeting.
KS to provide voting slips and a ballot box
It was agreed that because Ro is going away & therefore unable to attend the AGM that PM, NS & KS should present him with the Rubber Duck award at Nemos bar on Thurs 7th Feb.
HC to organise via Dave Clarke copies of the previous AGM minutes and Finance.
HC gave a brief demonstration on how to use Google Docs. Everyone has link to access HCC google docs. To add / amend documents you need to sign in as yourself. Action: HC will resend the link.
Finance
£7671.17 in bank
Stanton Lakes have been paid but the cheque has yet to be cashed.
Accounts handed over to MS to take to the Accountant.
Dan Bishop informed KS about a local grant possibility and has sent details to club email address. He had also advised that there is a work shop held to offer advise on how to apply. KS thinks the closing date is the end of February but if we are too late for this year we could investigate for the next round. Action: HC to ask Nikki to check & forward.
HC advised that there is a club email address for each Committee position but some are not currently used. Action: KS to ask RN about putting the Secretary email address on the website.
Equipment
Not much to report further from last meeting, need to organise a working party.
Ian Jennings is happy to take the SUP for repair but needs to organise meeting someone at lake to pick it up. KS or NS are happy to do this.
No further interest in the play boats at the moment.
Conditions at the lake are very muddy at the moment due to work on the lake banks.
PM needs to go down the lake to take some measurements in order to do plans for development work.
Events
DC had apologised for not be able to attend but had messaged KS with an update and had sent the Committee the proposed new Trip Leader list.
New trips Dove tour Sat 16th March & Doggy paddle Sun 14th July
DC Trip Leader document – After some discussion it was agreed to recommend the removal of the last sentence in paragraph 4 on page 1.
It was agreed to suggest to DC that Neil Smith be added to moderate water kayak assist, Paul Morgan be added to sheltered water kayak assist and Richard Matthews canoe assist.
Unfortunately, there had not been any progress on the suggested Trip Leader proposal. In the absence of this it was agreed to continue to work on the new Trip Leader list.
Action: All to read the full document and feedback any further comments to HC or DC.
Club Development
Paddlesport Leading – HC has it on the to do list to see if something can be organised.
HC struggling to get a Coach for the kayak canoe specific training but will keep trying.
There was still no response from the Sea Cadets.
All coaches who have submitted receipts have been reimbursed for the e-learning.
For this season HC will continue to be the Child Welfare Officer.
A Coaches session has been planned for 7th March in preparation for the lake sessions.
KS advised that Richard Matthews had provided updated information for the website for Coaches and Leaders page but had not been able to get anything from anyone else as they had either felt that the info did not need updating or did not want to be on the website.
Membership
Action: KS to send reminder to ask NA about updating the membership form before the AGM plus change of contact details and if a hand over can be organised with Liz Owen
Club Communications
Action: KS to send meeting notes & nomination details to RN for publication
AOB
- KS will contact Liz & Fraser re Committee positions & next meeting date after AGM.
- NS advised he had been messaged by Michael Ward. KS read out the message to the Committee. The main points from the message were:
- He felt Leaders are not appreciated or valued
- That more involvement of Leaders on decision making was required
- That Leaders should have subsidised Membership
- That Fuel costs should be subsidised
- Feels that all the focus is on Coaching and more is needed on Leading or at least even split more evenly
- Promote training for Leadership
- Leaders should be trusted to make decisions on Leading trips and not Committee
- Trips should be organised agreed between Leaders and a knowledgeable representative with white water experience. Discussion and then remit set to sign off.
The Committee accepted there were some valid points particularly with split between support for Coaching and Leading but there had been a clear need to encourage Coaching in order to support the number of new paddlers on the lake. With BC changes to the Paddler, Coach and Leader Awards, the Committee will be able to take a fresh look at how they can encourage and support people to find the path they wish to take.
Action: KS will copy the full message and circulate to the Committee
Meeting Closed 9pm
AGM 8th March 7pm at Stanton Lakes
Next meeting Weds 3rd April 7pm Ashby Road Sports Club.