HCC Committee Meeting
Ashby Rd Sports Club
7th January 2019 7pm
| Attendees: |
Katrina Smith (KS) Phil Riley (PR) Hayley Clarke (HC) |
Martin Stretton (MS) Paul Morgan (PM) Nikki Aldridge (NA) |
Lesley March (LM) Neil Smith (NS) Dale Clarke (DC) |
| Guests: | Fraser Watson (FW) | Neil Everall (NE) | Dave Priest (DP) |
| Apologies: | Robert Newitt (RN) |
Minutes & Matters Arising
December minutes were approved. The committee liked the action log and it was agreed that it should be used going forwards. It was suggested to categorise the actions to bring up during agenda. Action: KS to categorise in line with the Agenda.
Club Admin
BC affiliation docs have been put on google docs.
Do a google doc demo at the next meeting. Action: KS to add to the Agenda
Check constitution for next meeting if a seconder is required for nomination. Action: KS
It was agreed to review the nominations at the next meeting. Action KS to prepare list of nominations received.
Finance
£7671.17 at 24th Dec in the bank
£10.80 owed to HC
£10 from pool session to go in from M. Soulsby.
Action LM to organise a cheque for £2,148 to be paid before the end of Jan for the lake rental.
Equipment
NS had done some more to the third container lock holder.
NS had also signed out 2 paddle floats for use at the pool sessions.
It was reported that embankment work was taking place around the track side of the lake.
KS to add the actions re plans for club house & decking improvements to the action log. It was agreed to plan to do the same size decking and steps as the existing side. It was reminded that a plan needs to be made for Mick & Helen to approve. If approval is given the work is to be done before the start of season. It was thought that the work may take more than the usual one day working party as the existing decking and steps had been done on different occasions. Action PM to propose a plan of action.
Events
DC advised that FW had ran a few events last month and that 6 attended the Cardiff trip Sunday 6th Jan.
A pre -Christmas touring trip went well with 4 attending.
Leamington Doggy Paddle is believed to be 14th July. Date TBC before advertising
Well done to Nikki & Martin Aldridge on passing their Sea Kayak Trip Leader awards.
Well done to Fraser on passing his 3* Canoe Assessment.
NS to organise River Trent trip. Great Horwood. NS to investigate details.
DC has put together a new Trip Leader List to be reviewed. Action: Committee to review pending document to be produced by PR as previously actioned.
Club Development
New awards system. HC has a video. Meeting planned for Thursday 10 January
Ideally e-learning needs to be done by the start of the lake session.
HC advised the club has 14 people that would need to do the online training to be able to assess the new awards.
It was agreed by a majority vote to pay for the e-learning module for the Club Coaches. Action: Coaches to be advised to send HC the BC receipt for the e-learning.
It was suggested that Lesley watch the video and possibly do the e-learning so as to be able to advise & answer questions from Members at the lake as she is unable to attend Thursday’s session.
Sea Cadets – HC has sent an email but as yet had no response. A time line of the end of March has been given to get in touch.
Some of the AGM awards were discussed and agreed. Action HC to get Improver Awards
There were no suggestions for the Mick Smith award for Endeavor but this award does not have to be given.
Action: Any further ideas or suggestions on the awards or funny awards contact HC
Membership
No change in membership as reported at the last meeting
Action: NA agreed to update membership form for 2019
Club Communications
Reminder required for nomination forms for January Action: RN
Review of Club docs for 2019. HC has started to look at the changes needed.
KS will also make a list references the pages / sections
Action: HC & KS
AOB
- There was discussion on whether the Club could still have a general rep if a position was still vacant. Whilst there is nothing in the Constitution to say you can’t even though it doesn’t seem right.
PR advised that the Committee can decide to operate how they like if it is not detailed in the constitution.
It was suggested a plan would be needed if there is more than one person nominated for a role. To this end it was agreed to bring forward the final submission date to 31st January in order that the information would be available at the next Committee meeting.
Action KS to amend nomination form and put a notice on Facebook and get RN to include new date on email reminder.
If someone were nominated for more than one role then they would have to choose which one they would stand for.
- A polo Committee Rep is part of the Constitution. Action: KS to put forward for amendment to remove at the AGM
- The Vice Chair is not a separate role but one given to an existing Committee Member
- KS advised that the affiliation renewal does not match HCC season with respect to Club Officials. Action KS to enquire with BC if affiliation could change to fall in line with HCC AGM membership by paying a part year. To change HCC membership would be too difficult
- HC agreed to remain as the Child Safety Officer but there was a possibility that Liz Owen may be able to do this. Acton: HC to discuss with LO
- The Club Mark due every 3 years due in May. Action: HC to brief KS on requirements.
- 13/14 April is the 3* Assessment for those who have been working towards the award.
- KS to take some Coach / Trip Leader forms to Thursday coaches Meeting in an effort to update the information on the Coach / Trip Leader pages.
Meeting closed 8.55pm
Next meeting, 6th February 7pm @ Ashby Rd Sports Club