HCC Committee Meeting

Meeting Held at Bull, Broughton Astley
7.30pm 6th July 2022

 

Attendees:

 

 Kat Smith (KS)

Andy Griffith (AG)

Richard Matthews (RM)

 Neil Smith (NS)

Andy Boulton (AB)

Sam Willis (SB)

 Mike Dalloway (MD)

Simon Boyton (SB)
Apologies: Tony Kerr (TK) Emma Sparks (ES) Lesley March (LM) Paul Morgan (PM)

 

 

Welcome Apologies

Minutes & Matters arising from last meeting          Minutes of last meeting accepted

Treasurer                    Balance 24 June –  £4506 plus £1849 in Stripe.  £1800 transferred to bank

Bookwhen to be closed from 23 July, data to be extracted and saved.

 

Comms/IT                   Club Emails are a tangle, will be sorted and simplified

Look at how to share enquiry emails –  check FAQs etc answer the questions

AG to check if the non profit body version of Strip is available

KS: Google drive to be checked and documents moved there

RM / KS to look at documentation standards

                                   

Accessibility                SW presented report (Annex 1)

Equality, diversity and inclusion to be incorporated into HCC procedures, noting crossover with Membership and Safety

SB – Mental health awareness: https://www.ukcoaching.org/courses/elearning-courses/mental-health-awareness-for-sport-plus

SW can run Awareness Course, and Mental Health First Aid availability to be checked. HCC to pay

Careful consideration of how we apply in voluntary club setting

Add EDI to role, look for appropriate course.

 

Membership               Currently 137. Consider 12 month rolling membership at next meeting

 

Safeguarding              Report at Annex 2.  Will arrange DBS auto enrol

Produced breakdown of training requirements, all volunteers to have safeguarding training, available online  £400 total

SB and BB to have enhanced Time to Listen courses

Improve record keeping with DBS date stored on MCH

Junior development   SB presented plan

– development programme for           – new starters

– existing members

  • seek to expand HCC’s Junior section

 

Development             Progress update at Annex 3

SB offer specific pool session for Juniors

PSI course run next year?

Specials, look at Freestyle / playboating

WWSR

Secretary                    none

Trips  / Events            23rd July Avon Stratford to Bidford – Chris Hill arranged

31st July Leamington Ice cream paddle

Lake                            no report

Equipment                  Last piece for electricity supply bought

AOB                             SW:  Look at coding boats to assist lake helpers

 

Meeting closed 22.15

Next meeting 3rd August 2022 7.30

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Annex 1

Accessibility Officer Report

6th July Committee Meeting

 

Overview:

  • Disability, Accessibility and Reasonable Adjustments
  • Role of the Accessibility Officer
  • Disability data
  • Risk Assessments/Disclosure Forms
  • Condition Overview Packs
  • Disability Awareness Training
  • Mental Health First Aid (MHFA)
  • Useful information sources

 

Disability, Accessibility and Reasonable Adjustments

British Canoeing refer to ‘Paddle Ability’ which is a commitment to make paddle sports accessible to everyone.

Disability should be seen as a legal term (this is defined below) and as a club we should focus on ability and the person, not the condition or additional needs. Where possible we should make reasonable adjustments and adapt our approach to make our club paddle sport accessible to all.

The Equalities Act 2010 defines a disability as a physical or mental impairment that has a substantial and long-term impact on a person’s ability to do day to day activities.

As a club we have a statutory legal requirement to make reasonable adjustments. Reasonable Adjustments should reduce or remove barriers faced by a disabled person because of their condition.

What is ‘reasonable’ and what should we consider?

  • will it remove or reduce barriers faced by the person(s) with a disability
  • is it practical
  • is it affordable (including access to grants)
  • could the adjustment negatively impact others or cause harm or health and safety concerns

Whilst disability is an important legal term, it is important to remember that as a society this word often carries a lot of negative connotations. It often causes us to focus on what a person can’t do and not what they can. Accessibility is a positive way to focus on the individual’s needs, what they can do and how we can make adjustments – it provides empowerment.

 

Role of the Accessibility Officer

A proposed overview of the role of the club Accessibility Officer is below. The person(s) in post should have working knowledge of the Equalities Act 2010 and/or reasonable adjustments in addition to the duties below.

 

These duties have been summarised to include on the club website:

  • Lead and advise on accessibility to HCC equipment, coaching, sessions and courses
  • Support Committee Members and Coaches to facilitate reasonable adjustments to enable those with disabilities, additional or adjustment needs to paddle
  • Review relevant disability club data to ensure appropriate support, training and advice can be provided
  • Review and refresh policies relating to disability and accessibility
  • Work collaboratively with club Membership, Welfare and Safety Officers
  • Complete, update and be responsible for disability related risk assessments/disclosure forms

 

Disability Data:

  • Understand what data we collect, how this collected and stored (consider privacy and GDPR)
  • Who is responsible for this data and the distribution of it?
  • Is it the role of the Accessibility Officer to review this information, support coaches and make suggestions based on the information disclosed?

 

Risk Assessments/Disclosure Forms:

  • What are the current club policies that relate to disability and accessibility?
  • Do we have an ED&I (equality diversity and inclusion) policy?
  • Do we complete appropriate risk assessments or disclosure forms? (this links to H&S, first aid and bank duties)

 

Condition Overview Packs:

  • Following on from Emma’s suggestion, would the Committee and Coaches find it useful to have access to information regarding specific conditions. Overviews, impacts, suggestions of reasonable adjustments

 

Disability Awareness Training:

I have approached British Canoeing and there are limited courses for disability training. There is one online course for an introduction to disability and one as an overview to ED&I (equality, diversity and inclusion). These courses are free, carry a 5 point award and can be uploaded to your British Cannoning profile:

The committee and coaches have expressed an interest in club training on disability, accessibility and reasonable adjustments. Sam and Emma are happy to run this in addition to the above.

 

Mental Health First Aid (MHFA):

We all have mental health, just as we all have physical health.

Stigma still exists around experiencing poor mental health, this can impact a person’s ability to access support and prevent them from reaching crisis point.

1 in 4 people will experience poor mental health in their lifetime and 1 in 6 live with an ongoing mental health challenges*

Mental Health First Aid, like physical first aid is designed to support an individual who needs urgent support or is at a point of crisis.

It is designed to provide practical, timely support to safeguard an individual and to appropriately signpost.

The course is accredited by Mental Health First Aid England and can be included as part of the learning on your BC portal. The course varies from a half day awareness, to a 2 day in-depth course.

My suggestion would be to have nominated and visible mental health first aiders in the club.

I have already had members approach me to talk about their mental health and how they find it reassuring to have someone within the club to talk to about their mental wellbeing.

Costs, funding and grants can be explored and reported back for the next committee meeting

*statistics from Mind

 

Useful information sources:

  • https://www.britishcanoeing.org.uk/guidance-resources/disability/training-workshops
  • https://www.gov.uk/definition-of-disability-under-equality-act-2010
  • https://www.acas.org.uk/reasonable-adjustments
  • https://mhfaengland.org/individuals/adult/

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Annex 2

HCC – Safeguarding Report Jun 2022.

 

  • SB – Simon Boyton
  • BB – Bryony Booth
  • HC – Hayley Clarke
  • AG – Andy Griffith

Goals for 2022

 

  • All volunteers to have completed appropriate safeguarding training.
  • All volunteers to have valid DBS in place and are recorded in central location.

Actions & Achievements

 

  • Engage volunteers with regards to DBS – Complete (SB)
  • Evaluate current DBS – In Progress (SB)
  • Evaluate current safeguarding qualifications – Complete (SB)
  • Create report for outstanding training requirements – Complete (SB)
  • Start DBS checks for volunteers – In Progress/Ongoing (SB, BB)
  • Create Appropriate Fields in MCH to record DBS status and Date – In Progress (AG, SB)
  • Request to BC for Simon Boyton to be added as a verifier for DBS – In Progress (SB, HC, SB)

 

Safeguarding Training Update

27 Active Volunteers

  May 2022 Jun 2022
Appropriate Safeguarding Training complete 6 6
3rd Party Safeguarding training complete 3 3
Volunteer Status/Role Unknown 5 5
Safeguarding Training Outstanding 13 13

 

Cost of safeguarding training £400.98 (incl. VAT)

DBS Update

27 Active Volunteers

  May 2022 Jun 2022
Valid DBS 12 15
None/Unknown 14 4
Not Required 1 1
In Progress 0 8

 

Next Steps:

 

Safeguarding:

  • Committee – training costs/reimbursement in scope?
  • Committee – Permission to proceed with next stage?
  • Engage Individuals to advise required training and track progress.
  • Clarify Roles for Individuals where status is unknown.

 

DBS:

 

  • Continue engagement with Volunteers
  • Simon – training for verifiers role
  • Engage with BC regarding AUTO-Update process and how to track volunteers who are enrolled.

 

 

Annex 3